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Forrest Frank

Booking for a Group

  1. Request your sub-block by November 1. Links to request group housing coming soon!
  2. Confirm your desire to use group housing; set up your hotel portal login (provided by our housing partner, HPN Global) to begin uploading your rooming lists or send a specialized booking link to members of your group so they can book their rooms. 
  3. Update your needed hotel room quantity per the outlined group block policy.  Be sure to read the cancelation policy below

Important Notes

  • The cost of your hotel room is not included in your registration.
  • You will be required to enter a credit card to guarantee your reservation, but no deposit is required upon booking. Group Payment is available if organized with our housing partners HPN Global in advance.
  • Blocks are assigned on a first come, first served basis. The sooner you request your block, the better chance you have of being placed in a hotel of your choice. The assigned hotel having desired amenities is not guaranteed.
  • Submitting a request is not a commitment; it is an expression of interest in group housing.
  • When submitting your request, estimate high on how many rooms you will need, especially if you are not traveling with a set number of people and may later need to add rooms (it is easier to drop rooms than add).
  • Request any additional rooms by November 1. Please note that it may not be possible to fulfill your request due to availability.
  • Cancellation Policy:
    • From November 15, 2025- December 14: A cancellation fee of $50.00 per room will apply for any reservation that is cancelled.
    • From December 15, 2025 – Arrival Date: Any cancellations will result in a charge of one (1) night’s room and tax per room. 

Booking Individual Hotel Rooms

Upon completing your SEEK registration, you’ll be able to continue on to the SEEK hotel portal to book your hotel accommodations. If you’d prefer to book at a later date, you can also go back to the hotel portal using the link in your SEEK confirmation email.

In the portal, select the property you’d like to stay in and enter the information for yourself and any guests in your room, including your SEEK confirmation number. SEEK’s housing partner, HPN Global, will send an acknowledgement email of your hotel booking once confirmed.

Important Notes

  • The cost of your hotel room is not included in your registration. See below for an overview of available rates.
    • Columbus: $129-$148 per room per night + taxes and fees
    • Denver: $200 per room per night + taxes and fees
    • Fort Worth: $220 per room per night + taxes and fees
  • You will be required to enter a credit card to guarantee your reservation, but no deposit is required upon booking.
  • It is recommended to book your hotel by December 14, but for best availability, book your room as soon as possible. Hotels will fill up as the conference approaches.
  • CANCELLATION POLICY:
    • From November 15, 2025 – December 14: A cancellation fee of $50.00 per room will apply for any reservation that is cancelled.
    • From December 15, 2025 – Arrival Date: Any cancellations will result in a charge of one (1) night’s room and tax per room.  
  • You’ll be able to list any special requests during the booking process.
  • Upon completion of your booking, you will receive an acknowledgement email from our housing partners HPN. You can access your booking directly through this email to make any changes or cancellations. After December 14, email HPN email for any changes or cancellations. 
  • When you arrive onsite for SEEK, be prepared to put down a credit card for incidentals and to pay for your room at the end of your stay.